Resource
Ejection and refusal record template
The fields an ejection or refusal record needs to stand up later, including the welfare assessment that is most often missing.
Details
- Last revised
- 10/02/2026
- Reading time
- 6 min
- Cost
- Free, no email required
Most ejection records are written to close the incident. This one is written for the person who reads it in nine months, in a room with a solicitor in it.
The record
- Reference, event, date, time of the intervention and time of the record.
- Type: warning, refusal of entry, or ejection.
- Location, and where the person was released to.
- Grounds — the behaviour observed, not a conclusion about the person.
- Officers involved, by name and SIA number.
- Whether force was used, what was used, and by whom.
- Whether police were involved and any reference given.
- Description and, only if your policy allows it, photographs with a written justification.
The welfare assessment
- Apparent age, and whether the person appears to be a child.
- Level of intoxication and whether medical assessment was offered.
- Whether the person is alone, and how they are getting home.
- Weather and time of night at the point of release.
- Any disclosed vulnerability or safeguarding concern, and who was told.
Why the welfare part is not optional
The question after a serious outcome is almost never 'were you entitled to eject'. It is 'what condition was the person in, and what did you do about it'. A record with no welfare section answers the easy question and not the hard one.
Read next
Or see it running
Vantra Control Room does all of this as a by-product of the shift, rather than as a document written afterwards.