Resources
Useful whether or not you ever buy anything.
No email wall, no download form. Take them, change them, put your own logo on them. If they are useful you will remember where they came from.
Why free
Most UK event control rooms will never buy software. They should still have a log that stands up. Gating a checklist behind a form helps nobody.
Templates and checklists
- Control room log template
The columns an event control room day book needs so the record still makes sense a month later, with the rules that keep it evidential.
6 min · revised 10/02/2026
- Pre-event control room checklist
What should be settled before doors open, in the order it usually goes wrong at a UK event.
5 min · revised 10/02/2026
- What a licensing officer asks for after an event
The plain list of records a UK licensing officer requests after an event, so nothing is reconstructed a fortnight later.
4 min · revised 10/02/2026
- Radio check call procedure
A workable check call routine for an event control room: intervals, wording, what counts as a miss, and what happens next.
5 min · revised 10/02/2026
- Ejection and refusal record template
The fields an ejection or refusal record needs to stand up later, including the welfare assessment that is most often missing.
6 min · revised 10/02/2026
- Control room handover template
What a control room handover has to contain so the incoming controller is not starting from zero.
4 min · revised 10/02/2026
- Incident priority matrix (P1–P4)
A four-level priority scheme for event control, with the response expectation for each level agreed before the event.
4 min · revised 10/02/2026
- Tracking SIA licence expiry properly
How to track SIA licence and qualification expiry so an out-of-date badge is stopped before it reaches a gate.
5 min · revised 10/02/2026
- BS 7858 screening pack checklist
The evidence a BS 7858 screening pack has to contain, listed so a pack can be checked in five minutes.
5 min · revised 10/02/2026
- How to structure an event debrief pack
The sections a post-event debrief pack needs, and the difference between a hot debrief and the formal one.
5 min · revised 10/02/2026
Notes
Or see the product
Vantra Control Room produces all of this from the shift itself, rather than from a document written afterwards.